Polestar Solutions

Features

AI Negotiation

Per-deal negotiation war rooms, an AI email ghost-writer that classifies vendor tactics and drafts your counter, a live call copilot, and buying blocs. Negotiate with an analyst in your ear.

Key points

  • Show finance what a three-year term with a 5% cap does to total cost before you put it on the table.

From the vendor’s first email to a signed, better deal.

The workspace remembers everything; the AI does the drafting and the reading.

War room

The deal in one place

Per-deal workspace: mandate, tactics, a concession ledger, commitments, a counter queue, the landing zone, and post-mortems. Nothing falls out of the thread between calls.

Email ghost-writer

Forward it, get the counter

Send a vendor email to a private address. The AI classifies the tactic, logs the concession, and drafts the counter-reply in your voice with full thread memory. You approve and send.

Live call copilot

An analyst in your ear

A real-time whisper rail during the vendor call: live transcript, grounded prompts, and the facts you need surfaced at the moment you need them, without an analyst on the payroll.

Simulator

See the number before you propose it

Explore alternative terms and watch the financial impact of each. Show finance what a three-year term with a 5% cap does to total cost before you put it on the table.

The AI underneath

It negotiates from your playbook, not generic advice.

Every draft and every prompt is grounded in your stored benchmarks, your contract history, and the pre-approved wording in your clause library. The AI classifies what the vendor is doing, remembers what they have already conceded, and writes toward your position, not a textbook one.

Tactic classification

It names the play

The ghost-writer reads the vendor email, labels the tactic in motion, and logs any concession into the ledger so the pattern across a thread is visible, not just the last message.

Voice and memory

Drafts that sound like you

Counter-replies are written in your voice with the full thread in context, referencing your benchmark position and your clause library’s language, ready to approve and send.

Agent Negotiation Protocol

An agent can run the first round

An open protocol and API let your own AI agent negotiate against a vendor agent, with a hash-chain ledger of every move handed back to you as a signed record.

Models Claude Opus 5, every job from flagship deliverables to interactive chat and bulk triage Voyage AI + pgvector, semantic search indexed nightly

How it's built

Grounded, logged, and yours to steer.

The negotiation surface is built on the same buyer-side data and controls as the rest of the platform.

1

The clause library is the source of truth

Your codified positions, pre-approved wording, and walkaway per clause drive every AI draft, so the counter argues your standard, not a generic best practice.

2

Email-in rails, signature-verified

Each org gets private addresses that are signature-verified, malware-scanned, and deduplicated. Forwarding a vendor email is the whole integration; no connector to install.

3

A concession ledger that survives the deal

Every offer and promise is captured in one thread with a post-mortem, so the next cycle starts from what really happened, not memory.

4

Buying blocs, anonymous until both sides reveal

Opt-in vendor blocs pool leverage with peers on the same vendor under one shared term sheet and window, anonymous until both sides choose to reveal, so you never expose your own numbers.

5

A hash-chain record of agent moves

When an agent runs a round under the Agent Negotiation Protocol, every move is written to a tamper-evident ledger you can audit and hand to legal.

Forward the vendor email; the counter comes back in your voice, grounded in your position.

Buying blocs: pool leverage with peers, anonymous until both sides reveal.

Time back

The counter is drafted before your coffee cools.

Reading the tactic, checking the benchmark, and writing a measured reply used to eat an afternoon per exchange. Now you forward the email and approve a draft that already cites your position.

Estimate your own hours →

Minutes

from vendor email to an approved counter

Every call

covered by the whisper rail, no analyst hired

One

thread the whole team reads

Why nothing else does this

A negotiation system, not a chatbot with a prompt.

Generic AI writing tools have no memory of the deal and no idea what fair looks like. This does.

General AI assistants

No memory, no benchmark

A generic model will write a polite email, but it does not know what the vendor conceded last week or what the market clears at. Every draft here is grounded in the ledger and the cohort.

Negotiation consultants

Not in the room at 9pm

A consultant costs a fee and keeps office hours. The copilot is in every call and the ghost-writer answers every email, at the moment the vendor gets difficult.

CLM and e-signature tools

They file the deal, they don’t win it

Contract lifecycle tools manage the document after the terms are set. This platform is built to change the terms before they harden.

What it is worth

Business value, and the operational value under it.

One line for the board paper, and the day to day the team actually feels.

Business value

  • Better landing zones because every counter is anchored to a real benchmark and your own pre-approved position.
  • Institutional memory that survives turnover: the concession history and post-mortems outlast the person who ran the deal.
  • Pooled leverage through buying blocs without ever exposing your numbers.
  • A signed, auditable record when an agent runs a round, defensible to legal and the board.

Operational value

  • A drafted counter in minutes instead of an afternoon per exchange.
  • An analyst-grade whisper rail on every call without adding headcount.
  • One thread the whole deal team reads, so no promise or concession gets lost between people.
  • Scenario math on demand, so you never propose a term before you have priced it.

Explore next

Benchmarking →Clause library & rider →Contract Agent →

Walk into the call with the counter already written.

The war room, the ghost-writer, and the copilot, on your paper.

Request access →

Want help putting this into practice?

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